Privacy Policy

Wedding Guide
Last updated: 13 October 2026

1. About This Policy

This Privacy Policy explains how Wedding Guide collects, uses, stores and protects personal information.

Wedding Guide is an online directory and editorial platform for wedding industry professionals, operating within the yourweddingphotographer.uk domain. The data controller is Tomasz Zielinski, a UK sole trader trading as Tom Zelinsky.

This policy applies to Wedding Guide, its visitors, registered members and contributors. It does not cover wedding photography services provided separately through Your Wedding Photographer.

Our full operator and contact details are available on the Legal Information page.

2. Information We Collect

Depending on how you use Wedding Guide, we may collect:

  • Names, email addresses and telephone numbers.
  • Business names, locations, website addresses and service descriptions.
  • Account details and login information.
  • Photographs, articles, biographies and other submitted materials.
  • Messages, enquiries and correspondence.
  • IP addresses, technical logs and security-related information.
  • Website usage and analytics information.

Some information submitted for professional profiles or articles is intended for public display. We ask users not to submit unnecessary personal or sensitive information.

3. Why We Process Personal Information

We process personal information for the following purposes and on the following lawful bases under UK GDPR:

Account Registration and Management

We use registration details to create accounts, authenticate users and provide the requested platform functions.

Lawful basis: Performance of a contract.

Professional Profiles and Submissions

We process information supplied for listings, profiles and articles to review and publish content requested by registered members.

Lawful basis: Performance of a contract, where the processing is necessary to provide those services.

Editorial Moderation and Platform Management

We review submissions, prevent misuse, maintain editorial standards and protect the integrity of Wedding Guide.

Lawful basis: Legitimate interests in operating a reliable, secure and professionally moderated platform.

Enquiries and Correspondence

We use contact information to respond to questions, requests and communications.

Lawful basis: Legitimate interests or contractual necessity, depending on the enquiry.

Website Security

We process technical information where necessary to protect accounts, investigate suspicious activity and maintain website security.

Lawful basis: Legitimate interests in protecting the platform and its users, or legal obligations where applicable.

Website Analytics

We use Google Analytics 4 to understand website usage and improve our content and services.

Lawful basis: Legitimate interests, where appropriate following an assessment, or consent where required for the relevant processing. Cookies and similar technologies are subject to separate legal requirements explained in our Cookie Policy.

We may retain or disclose information where necessary to comply with legal obligations or establish, exercise or defend legal claims.

Lawful basis: Legal obligation or legitimate interests, as applicable.

4. Public Profiles and Articles

Information submitted for publication may be visible to anyone visiting Wedding Guide. This may include business names, contact details, descriptions, photographs, professional biographies, website links and published articles.

Public content may also be indexed by search engines. Members should only submit personal information that they are authorised to make public.

Private login credentials will not be intentionally displayed.

5. Photographs and Third-Party Information

Submitted materials may contain personal information about individuals other than the person submitting them. Contributors must have the necessary rights and a lawful basis for sharing and publishing such information.

Wedding Guide may remove or restrict materials where privacy or other legal concerns arise.

6. Sharing Personal Information

We may share information with service providers involved in operating Wedding Guide, including:

  • Website hosting and technical maintenance providers.
  • Email and communications providers.
  • Website security and backup providers.
  • Analytics providers, including Google.
  • Professional advisers or relevant authorities where legally necessary.

We do not sell personal information. Where personal information is transferred outside the UK, we use applicable legal transfer mechanisms or safeguards where required.

7. Data Retention

We retain personal information according to its purpose and the following general periods:

  • Active accounts: Account information is retained while the account remains active.
  • Closed accounts: Personal account information is normally deleted or anonymised within 30 days of account closure, unless retention is necessary for legal obligations, security or disputes.
  • Unpublished submissions: Rejected or withdrawn materials are normally deleted within 90 days of the relevant decision, unless there is a legitimate reason to retain them.
  • General correspondence: Normally retained for up to 12 months after the last relevant communication.
  • Complaints and disputes: Relevant records may be retained for up to six years after a matter is closed where reasonably necessary to establish, exercise or defend legal claims.
  • Security logs: Normally retained for up to 90 days, unless further retention is necessary for investigating an incident.
  • Published articles: Retained while they remain published under the applicable content licence, subject to legal obligations and data protection rights.

Backup copies may remain temporarily within routine backup cycles before being overwritten or securely deleted. We review retained information and remove or anonymise it when it is no longer required.

8. Your Rights

Under UK data protection law, you may have the right to:

  • Access your personal information.
  • Correct inaccurate information.
  • Request deletion of your information.
  • Restrict certain processing.
  • Object to processing based on legitimate interests.
  • Request data portability where applicable.
  • Withdraw consent where processing relies on consent.

These rights are subject to applicable legal conditions and exceptions. We will respond to valid requests within the time limits required by law.

You may also complain to the Information Commissioner’s Office (ICO).

9. Security

We use appropriate technical and organisational measures to protect personal information. No online service can guarantee absolute security.

10. Cookies and Analytics

Wedding Guide uses cookies and similar technologies, including technologies associated with account functionality and website analytics.

Further information is provided in our Cookie Policy.

11. Children

Wedding Guide is intended for wedding industry professionals aged 18 or over. We do not knowingly offer professional accounts to children.

12. Changes to This Policy

We may update this policy when our services, technologies or legal obligations change. The latest version will be published on Wedding Guide.

13. Contact

For privacy enquiries and data protection requests, please use the contact details on our Legal Information page.